Workplace Wellbeing

10 steps for setting up a workplace gym

How to set up a workplace fitness and wellbeing facility in 10 steps

3d leisure partners with organisations at every stage of the journey—from early concept through to launch and ongoing management—drawing on over 30 years of experience delivering successful workplace fitness and wellbeing facilities.

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Understand employee needs and behaviours

Start by gathering real insight—surveys, wellbeing data, or fitness benchmarking with a sample group.

Secure early buy-in through a steering group and senior leadership support to drive engagement.

Define your vision and objectives

Establish a clear mission for your workplace wellbeing offer. What do you want to achieve—improved health outcomes, increased engagement, reduced absence, enhanced culture?

Clear, measurable objectives will shape every decision that follows.

Plan timelines and investment

Develop a realistic project roadmap covering design, build and launch phases. Establish a clear budget for capital investment (fit-out and equipment) and ongoing operational costs, ideally modelled on a per-employee basis.

Design the space for real-world use

Review the allocated space with an operational lens. Effective gym design is about more than layout—it must support user flow, capacity, accessibility and long-term engagement.

Our expertise ensures your facility works in practice, not just on paper.

Specify equipment and infrastructure

Select fitness equipment, fixtures and fittings that align with user needs, space constraints and long-term durability. Early specification ensures cost efficiency and avoids expensive changes later in the process.

Choose the right management model

A specialist operator brings consistency, expertise and scalability. We recommend engaging an experienced management partner who can deliver a fully integrated fitness and wellbeing solution, acting as a true extension of your organisation.

Build engagement through incentives

Encourage participation through structured incentives and behavioural nudges. This could include wellbeing rewards, recognition schemes, challenges, or partnerships with health insurance providers where applicable.

Create a strong identity and communications plan

Give your facility and programme a clear identity that reflects your organisation’s culture and values.

A strong communication strategy should include internal branding, digital engagement, on-site promotion, and intranet content to ensure visibility and awareness across the workforce.

Launch a fully integrated wellbeing experience

Your gym should be more than a physical space—it should be part of a wider wellbeing ecosystem that supports connection, movement and social interaction across your organisation.

This includes group activity, events and initiatives that build community as well as fitness.

Measure, review and evolve

Ongoing evaluation is essential. Track participation, engagement, outcomes and return on investment to ensure the programme continues to deliver value.

A successful Workplace wellbeing facility is never static—it evolves with your people and your organisation.

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